Working with Training Sessions
Click the Training Sessions tile from within the ILT Program administrative area and you will be taken to a screen where all Sessions are listed (or an empty list if none have been added yet):
Note the Pending Sessions area in the image — these are sessions that are ‘in process’ of development but not yet available to users — once you click the Activate button, the session will move to the In-Progress Sessions area. Another section for all past sessions will also be listed for any Sessions that have come and gone.
Edit Session
From here you can change the session name, and # users allowed to be enrolled.
Remove Session
Click Remove Session to remove the session, which all also remove all meeting associated with the session.
Activate Session (Pending Session)
Click Activate Session to activate a pending session. This action will make the session live for users, and initiate any automated emails (if configured in the program). Before making a session active, make sure you have at least 1 meeting set up in the session.
Users
Click Users to enroll users into the session, or remove enrolled users from the session.
Meetings
Click Meetings to add, edit, remove and track attendance for meetings. Here is an example screen for a Session that has multiple meeting set up:
To add a meeting, click Add a New Meeting, then choose to create a single meeting or series of meetings.
The following screen is for the series of meetings option, which is useful for setting up scenarios like “every Tuesday and Friday in September from 4PM to 8PM”:
Most items are self-explanatory. Take note of the Meeting Location selector. This has options for Online Virtual Classrooms — streaming, Your Facilities, which are physical locations you set up from the Facilities tile, and Manager Facilities, which are physical locations set up by Managers in your system if you allow.
Also note the Meeting Instructors area. Here you can set up one or more instructors for the meeting. Remember, a session consists of multiple meetings, so each meeting can have a different instructor, and each meeting can be at a different location, or some streaming, and others in-person.
To edit a meeting, click Edit next to the meeting. This allows you to change all the settings you configured when you added the meeting.
To track attendance, click Attendance next to the meeting. This allows you to mark each enrolled user as Attended or Did Not Attend.
Click the Training Sessions tile from within the ILT Program administrative area and you will be taken to a screen where all Sessions are listed (or an empty list if none have been added yet):
Note the Pending Sessions area in the image — these are sessions that are ‘in process’ of development but not yet available to users — once you click the Activate button, the session will move to the In-Progress Sessions area. Another section for all past sessions will also be listed for any Sessions that have come and gone.
Edit Session
From here you can change the session name, and # users allowed to be enrolled.
Remove Session
Click Remove Session to remove the session, which all also remove all meeting associated with the session.
Activate Session (Pending Session)
Click Activate Session to activate a pending session. This action will make the session live for users, and initiate any automated emails (if configured in the program). Before making a session active, make sure you have at least 1 meeting set up in the session.
Users
Click Users to enroll users into the session, or remove enrolled users from the session.
Meetings
Click Meetings to add, edit, remove and track attendance for meetings. Here is an example screen for a Session that has multiple meeting set up:
To add a meeting, click Add a New Meeting, then choose to create a single meeting or series of meetings.
The following screen is for the series of meetings option, which is useful for setting up scenarios like “every Tuesday and Friday in September from 4PM to 8PM”:
Most items are self-explanatory. Take note of the Meeting Location selector. This has options for Online Virtual Classrooms — streaming, Your Facilities, which are physical locations you set up from the Facilities tile, and Manager Facilities, which are physical locations set up by Managers in your system if you allow.
Also note the Meeting Instructors area. Here you can set up one or more instructors for the meeting. Remember, a session consists of multiple meetings, so each meeting can have a different instructor, and each meeting can be at a different location, or some streaming, and others in-person.
To edit a meeting, click Edit next to the meeting. This allows you to change all the settings you configured when you added the meeting.
To track attendance, click Attendance next to the meeting. This allows you to mark each enrolled user as Attended or Did Not Attend.